How the Right Device Can Prepare You for the May 18 GDPR
256-bit AES Encryption for Dictation Devices and Management Systems…
With the new General Data Protection Regulations (GDPR) coming into effect in May 18, organisations that are controlling and processing any personal health information, personal identity information, trade secrets and intellectual property require utmost confidence in the security in all of their devices and management systems. In the UK, GDPR will replace the Data Protection Act 1998, which was brought into law as a way to implement the 1995 EU Data Protection Directive. GDPR seeks to give people more control over how organisations use their data, and introduced hefty penalties for organisations that fail to comply with the rules, and for those that suffer data breaches. It also ensures data protection law is almost identical across the EU.
BYOD (Bring Your Own Device) policies are proven to streamline digital workflow and improve employees efficiency and productivity. That being said, organisations that employ BYOD policies need to place special emphasis on their strategies to control authorisation and access to any sensitive information across devices and to ensure that any breach is reported in good time. With the introduction of Mobile Applications such as SpeechLive from Philips and the Olympus Dictation Delivery Service; users can rely on 256-bit AES Encryption to protect data that is capture in audio on their devices. The applications can also be set to purge dictations which contain sensitive information once they have been sent in an encrypted format to an administration team. The Philips SpeechLive service provides extremely secure cloud storage; to the highest standards available. With real-time encryption and security certified Philips data centres, SpeechLive will ensure that your data is fully protected, aiding your BYOD policies in remaining compliant with the May 18 GDPR.
Some businesses are now looking to step away from BYOD and implement dedicated devices for their employees. This takes responsibility away from individual users, thus enhancing their security and assisting in meeting new GDPR targets for 2018. Below is some information about the dedicated secure devices from both Philips and Olympus which will allow users to compose dictations and send securely whilst remaining efficient and mobile.
WiFi enabled dictation devices such as the Olympus DS-9500 and the Philips PSE1200 SpeechAir offer full security of data with 256-bit AES encryption. When used in conjunction with the accompanying Olympus ODMS R7 Dictation Management System or Philips SpeechLive Cloud Service, you can easily record and upload your dictations via email (ODMS R7) or to secure cloud-based Microsoft Azure servers (Philips SpeechLive) and remain confident that your data is fully protected.